Effortlessly monitor your application's progress and determine whose approval is pending, with support for up to five approval stages
EMPLOYEE EXPENSE REIMBURSEMENT MANAGEMENT
Our new flexible benefits management is now in the system and different benefit items can share the same total limit.
Our expense reimbursement management system controls the application and approval process to accelerate and correctly refund employee reimbursement requests. Currency claims, both local and foreign, can be seamlessly included in the same application. Employees can select their preferred currencies. Local and foreign VAT/GST/TAX amounts can be captured in each expense item.
StaffPage is able to comply with your company policies to apply claim limitis on each application, allowing you to restrict the submission of excess claims.
There is no limitation on the number of claim items the system can support, however we recommended you separate claim items based on each claim’s tax nature to simplify tax declarations.
We provide a clear outline of real-time essential information like expense claim entitlements, claims incurred and eligible balances to claim. This includes a reminder for those flexible benefit amounts that that may be forfeited.
The system supports up to 5 approval levels with each level allowing multiple approvers. Everyone with requisite access can see easily identify the application status, also which individuals still need to approve the request.
The expense reimbursement approval process is handled by automated email notifications. Approvers will receive an email when it is their turn to process a request and applicants receive an email informing them of the result.
The administrator can assign reimbursement payments for payroll processing.
Providing employee expense reimbursement management solutions to businesses of all sizes
Administrator Role
System Setup
- Set up claim types and policies, grant claim eligibility.
- Create user info, claim approval structure and notification list once a claim is approved.
- Set up claim delegation for other approvers for a certain period.
Employee Expense Reimbursement Management
- Process employee reimbursement claims if administrator approval is required.
- Track all employee claims in a consolidated calendar view.
- Easy access to all employee claim details, e.g. entitlements, balances etc.
- Generate claim summary and detail reports based on the selected timeframe.
- Export expense claim payment report for payroll processing.
- Apply claims on behalf of employees with no approval required.
- Generate claim applications detail log for audit purposes.
Manager Role
Employee Expense Claim Management
- Receive email notifications when employees apply for expense claims.
- Process employees expense claims applications.
- Track employees expense claims in a consolidated calendar view.
- Easy access to all employees’ expense claims details, e.g. entitlements, balances etc.
- Following the current approval process, apply for expense claims on behalf of employees.
- Access expense claim policies applicable for each employee.
Employee Role
Expense Reimbursement Application
- Access expense details at any time, for example balances and entitlements.
- Apply, alter and withdraw expense claim applications which are subject to approval.
- Get notification emails once expense claim applications are processed.
- Check expense claims for payment dates.
- Access expense claim policies applicable to themselves.
Have no time to do implementation?
Our easy to follow wizard will help you carry out any implementations quickly and efficiently. If you don’t have time to do it yourself, just contact us and we will be more than happy to implement the service for you, allowing you to better focus on your business.
Never mess with employee expense reimbursement again
Your staff will get the expenses refunded faster and be more motivated to do well for the company.